Graduate Program

Admission Requirements
a. Applicants must have a Doctor of Veterinary Medicine degree from a CHED recognized veterinary institution
b. An applicant must submit the following to the Dean of the College of Veterinary Science and Medicine, CLSU:
    i. Duly accomplished application forms for admission;
    ii. Applicants shall submit original or authenticated transcript of records. The applicants' undergraduate GPA must not be lower than 2.00;
  iii. Applicants who's GPA is lower than what is required may be admitted on probationary status through the recommendation of the Department Chair and approval of the Dean after a thorough review of the applicants' other     qualifications for graduate work;
   iv. In a sealed envelope, letters of recommendation from at least two (2) former professors or supervisors detailing the applicant's related professional experience and suitable qualities for graduate work.

 

Admission Procedures
a. Application forms and other requirements shall be submitted to the Office of the College Registrar and will be received by the Office of the Dean. The Dean forwards the applicants' papers to the Department Chairperson concerned for evaluation and recommendation;
b. Applicants will be notified through an official email about the status of their application.
c. Once admitted, applicants will be advised to register on designated dates.

 

Advisory Committee
a. The Department Chairperson serves as the students' temporary adviser during their first semester in the program.
b. Students should have constituted their advisory committees for MS before the end of the first semester. The Advisory Committee shall be composed of three members. Two of the members must come from the department of the students' major field, and one from the cognate field.
c. Terms of References of Advisory Committee Members:
i. Major Adviser
    • Provides guidance to advisee in the preparation of the student's program of study and thesis
    • Convenes the committee to discuss matters relating to the academic of the student-advisee
    • Monitor the progress of his/ her advisee
ii. Member of the Advisory Committee
    • Assist and suggest courses to be included in the student's program of study
d. The student should prepare and, present to the Advisory Committee in a formal seminar a Study Plan within the first semester of residence. The Study Plan shall include the proposed Thesis, and the relevant courses/subjects needed to complete the thesis.


Program of Study
This is a listing of courses and other requirements to be taken or accomplished by the students to enable them to earn the degree being pursued.
a. Before the end of the first semester for MS, the students in consultation with their major adviser, prepare their programs of study which shall include the title of their proposed thesis/ dissertation. No student shall be allowed to enroll in the succeeding semester without approved program of study.
b. The approved program of study, bearing the signature of the Advisory Committee members shall be distributed as follows: one copy of each for the advisory committee members, chairperson of the department concerned, College file, the student and University Registrar.
c. No changes in the program of study shall be allowed without prior approval by the Advisory Committee.
    i. Change in the program of study refers to any amendment in the content of the duly approved program of study. Changes include the addition or deletion of courses.
    ii. The change in the program of study can only be allowed three times. Application for such must be filled at College Registrar's Office.

 

Course Work
a. The minimum course requirement is 36 units inclusive of 6 units thesis work with comprehensive examination.
b. The regular load is 12 units per semester and 6 units in summer.
    i. Should part of the student's load be made up of "non-credit" courses that (i.e., undergraduate courses that are not intended for graduate accreditation but which nonetheless are required of a student to cover for deficiencies in his academic preparation), the maximum load one could enroll is 15 units per semester and 9 units per summer.
    ii. Part-time student shall not carry more than six units per semester.
    iii. Research and teaching fellows of CLSU shall be governed by a separate policy.

 

Audit Courses
a. Duly registered students may audit courses designated by their Advisory committees. Such courses shall be entered officially in the enrolment forms of the student to payment of the existing fees.
b. One who is not a student of the University may be admitted to audit a course after paying all the fees required.
c. Audit courses are not given grade credits.

 

Non-credit Courses
a. A non-credit graduate course is any course taken by a student for which graduate credit toward a degree is not allowed, either because of the level of the course, or because it is a pre-requisite for admission to graduate work.
b. Though not counted toward the degree, the non-graduate credit course is assessed on a full fee scheduled basis.

 

Grading System
a. The academic performance of the graduate student shall be evaluated in accordance with the following grading system:
Excellent      = 1.00
                       = 1.25
Very good    = 1.50
Good            = 1.75
Satisfactory = 2.00
                      = 2.25
                      = 2.50
No credit     = 2.75
                      = 3.00
Failure        = 5.00
Inc             = Incomplete
D               = Dropped
IP              = In Progress
Au             = Audit


b. Any grade below 2.5- will carry no credit to the degree program. To continue in the program, the student should have a weighted average of 2.0 or better for MS. The weighted average shall be based on all the courses taken by the students in their approved program of study.

 

Transfer Credit
No more than 9 units of graduate/ undergraduate courses of training experience may be credited for a graduate degree.
a. Undergraduate courses in the senior level may be credited for the MS program, provided:
    i. The course has not been previously credited for any BS degree as certified by the Dean or Registrar of the College where the student graduated;
    ii. The grade in the course obtained 2.0 or better
b. Graduate courses taken in other colleges and/or university to be validated if the grades are lower than 1.5 before they could be transferred and credited.
c. Attendance in advanced non-degree training within the 5-year period to graduation may be given a maximum of 3 credits for seminar course. Evaluation of these courses and training experience for accreditation is made by the advisory committee of the student subject to the following:
    i. One unit may be given for every 18 hours of lecture or 54 hours of laboratory work.
    ii. An authentic certification of the sponsoring training institution/ agency as to the actual training course and satisfactory performance of the applicant shall be presented before credit could be given.

 

Classification of Graduate Students
a. Regular Graduate Students. Applicants who has complied the following requirements are regular students:
    i. Sufficient academic background for the chosen field of study;
    ii. Grade point average of 2.00 or better in the highest degree obtained;
    iii. Submission of all pertinent papers/ requirements at the time of registration.
b. Probationary Graduate Students
    i. Applicants are probationary students if they fall under any of the following categories:
          • Their grade point average is 2.0 or better, but they do not possess sufficient academic background.
          • Probationary students must obtain a GPA of 2.00 or better in the first 9 units they took in the MVSt program and should have completed the requirements.
          • A probationary status should be changed into regular status within two semesters.
c. Students on probationary status may be allowed to enroll 15 units of undergraduate courses.
Residence Requirement
a. The minimum residence is two semesters for MS at the university devoted wholly or partially to graduate work. A satisfactory completion of at least 21 units for MS is required.
b. The master's degree must be completed within five calendar years (excluding leaves) from the start of matriculation.
c. If the students fail to finish the degree within the specified period, they should get 9 units of refresher courses to be completed within a year together with the thesis.
Note: this is allowed only to students who have taken and passed the comprehensive examination


Examination
a. Qualifying Examination
i. The qualifying examination is oral and is administered by the Advisory Committee.
ii. A student applying for qualifying examination must have passed 9 units of any courses. The application must be recommended by the advisory committee and endorsed by the Dean.
iii. The student must take the qualifying examination during the second semester of residency. Students who have not taken the qualifying examination should not be allowed to enroll in the succeeding semester.
iv. The purpose of the qualifying examination is to assess the student's preparedness to pursue the MS program. The advisory committee informs the student whether he is qualified or not right after the examination. The study program of the student is finalized after the qualifying examination.

 

Comprehensive Examination
a. Nature of the comprehensive examination. The comprehensive examination is written, but the examination could be written or oral at the option of the student.
b. Applicants for comprehensive examination. A student applying for comprehensive examination must have finished all the academic courses and has no incomplete grade in any subject taken. (Even if a student is in the process of completing, he/she is not allowed to take the comprehensive examination. All the subjects for comprehensive examination are those listed in the approved study program except seminar, special problem and other subjects taken by the student that is not part of the approved study program).
Note: Additional required subjects taken by the student shall not be included in the comprehensive examination.
c. Filing of application for comprehensive examination. Students intending to take the comprehensive examination must file their application upon the recommendation of their advisory committee and endorsement of the department chairperson subject to the approval of the Dean.
d. Date and deadline for application. Deadline for filing of application for comprehensive examination shall be within the two weeks after the first day of classes.
e. Date of comprehensive examination. The comprehensive examination period will be in May and December.
f. Creation of the examining committee. The Department Chair shall be the overall coordinator of the comprehensive examination.
g. Functions of the Department Chair. The functions of the department chair are as follows: solicits questions from the professors of the student, returns the answered/unanswered questions to the professors for checking after the comprehensive examination, collects the collected comprehensive examination papers, and prepares the report of the results. In the absence of the faculty concerned (on sabbatical leave/ study leave; retirement; death and others), the department chair is consultation with the professor presently teaching the course shall prepare questions of the subject concerned.
h. Students who did not take the comprehensive examination on the scheduled dates. Students who fail to take the comprehensive examination on the scheduled dates shall write a letter together with the certification to justify failure to take the examination addressed to the examining committee, requesting for a re-scheduling of the comprehensive examination. The letter must clearly state the justification for the said request. Justifiable reasons include health reasons and death of immediate family member.
i. Passing percentage for comprehensive examination. The student should get a satisfactory performance to pass the comprehensive examination. A minimum rating of 75 percent is needed to pass in each subject. The final grade of the student in the comprehensive examination is either pass or fail.
j. Release of results. Results of the comprehensive examination are submitted to the office of the Dean not later than one month after the last day of examination. Re-examination should be taken within the semester, and shall not be later than two weeks before semester ends. Results are to be submitted one week after.
k. Re-examination for students who failed. If the student does not perform satisfactorily in a subject, they shall take either a written or an oral re-examination.
i. The written re-examination shall be administered by the department chair; the professor (s) of the subject(s) in which the student failed shall provide the questions. The schedule of the re-examination shall be set by the MVSt Chair.
ii. For oral examination, the Department chairperson and the Professor concerned should be present during the oral examination.
iii. Failure in the aforementioned re-examination means that the student will take the course (audit), and then take another examination. The faculty who handled the audit course shall prepare the comprehensive examination questions. Failure in this examination will mean dismissal of the student from the program being pursued and from the university.

 

Dropping of Courses
a. Dropping of subjects shall be allowed within two (2) weeks after the last day of the scheduled second term examination during the semester and within one week after the second term during the summer term. No dropping of any subjects will be permitted after the said period unless with valid reasons as determined by the Dean.

 

Conduct of Thesis
a. A student is ready to conduct his thesis If the following requirements are met:
     i. Finished all his subjects, including special problem and seminar;
     ii. Passed both qualifying examination and comprehensive examinations. Defended his/ her thesis outline in a seminar, and submitted the same as corrected to the Department Chairperson, and to the Dean.
b. A student shall conduct his thesis personally.
c. A thesis visitation/ supervision/ follow- up may be made by the adviser and/or the advisory committee not earlier than the pre-testing of the questionnaire or establishment of the experiment, and not later than the completion of data collection.
d. A co-adviser from another agency/ institution may be selected by a student with the approval of the Advisory Committee, Department Chairperson and the Dean. The co-adviser may be designated as a member of the defense panel and shall be acknowledged accordingly.
e. The students shall be allowed to conduct their thesis/ case study/ dissertation researches outside the Philippines only if they satisfy the following conditions:
     i. The students are enjoying a scholarship grant and the sponsoring agency allows them to conduct research in their home country.
Requirements:
    • Shall submit an application to the Dean's Office (with endorsement from the sponsoring agency) with recommendation from the chairperson of the advisory committee and approval of the dean.
   • Shall submit a program of activities covering the duration of the research (not less than three months) together with the financial requirement properly evaluated and approved by the advisory committee and noted by the      

      concerned department chairperson. Assurance of funding support to cover actual conduct of the research and supervisory cost of the adviser or any member of advisory committee who shall visit and evaluate the conduct of         research of the student, the adviser shall submit:
1. A written report of visitation/ evaluation certifying that the research was conducted in accordance with the approved outline of thesis/ dissertation/ case study.
     ii. Students who are not recipient of any scholarship, but using their personal resources. Requirements:
        • Shall file an application to the dean's office requesting that they be allowed to conduct thesis/ case study/ dissertation/ research in their home country.
       • In case the students are employee of private/ government agency they shall submit certification indicating that the concerned agency is permitting them to use the experimental area/ and or laboratory facilities in the                  conduct of research. Moreover, if the students are fresh graduates and are not employed, the same requirement is also invoked. The student shall conduct the field experiment in an appropriate government facilities that              are being maintained by an educational or research institution. The other requirements are the same as indicated in Item 1.
     iii. 'The student shall conduct research in home country without the benefit of visitation/ evaluation of adviser or any member of advisory committee.
     Requirements:
        • Shall impose the designation of a co-adviser from the home country whose expertise was consulted in accordance with students' field of specialization and fluent in the English language or past professors of the student.
        • The co-adviser shall submit a letter of certification, indicating therein that the experiment was conducted in accordance with the approved outline of study, accompanied by evidences in the forms of photographs/ video                 tapes/ slide pictures (for powerpoint presentation).
        • During the final defense of the students, the co-adviser shall be invited to attend and participate and serve as a voting member of the final defense panel.

Thesis Defense
a. Thesis defense is an oral examination administered to candidate for an MS degree; Requirements:
    i. Completed all formal course work for the degree as certified by the College Registrar;
    ii. Passed the comprehensive examination;
    iii. Had their thesis manuscript approved by their advisory committee, a copy of which has been filed with the College beforehand;
    iv. Submitted to the College copy of their manuscript two weeks before the scheduled date of defense;
    v. Presented the approved thesis manuscript in a graduate seminar.
b. Procedure for thesis defense.
    i. Students shall submit their application duly signed by their adviser to the office of the dean at least two weeks before the planned time of examination.
    ii. The application shall be filled with:
       • Approval sheet with the signature of the advisory committee;
       • The information of the proposed tentative date for the defense.
       • Proposed tentative date for the defense.
    iii. The candidates provide each member of the advisory committee a copy of their thesis manuscript at least two weeks before the scheduled examination.
    iv. The students shall apply for final defense after incorporating all the suggestions. The application must be endorsed by the advisory committee.
   v. All members of the advisory committee must be present during the defense, which shall be a closed-door. Majority vote of the members of Advisory Committee is needed to pass/ fail a student. The grades shall be                      numerical.
c. Submission of thesis
    i. A circulating copy reflecting all corrections and signed by the members of the advisory committees and English/ Format Editor should be presented to the Dean before printing the final copy.
    ii. Once approved, the thesis/ dissertation/ case study shall be reproduced following the College format.
    iii. The report and the duly approved and submitted thesis manuscripts are the base for a recommendation to be made by the Graduate Council to the University Academic Council for the conferment of the sought degree.
d. Presentation of the Thesis to everybody in a seminar.
e. The deadline of thesis defense will be one month before the College Council Meeting.

 

Graduate Faculty
a. Qualification criteria for graduate faculty:
i. Faculty members who are holders of doctoral degrees from institutions accredited/ recognized by this university and whose expertise/ field of specialization is deemed necessary by the Department.
ii. Faculty members whose academic rank is Associate Professor and are holders of a masteral degree, and whose expertise/ field of specialization is deemed necessary by the Department.
iii. Faculty members with MS degree or its equivalent:
   • Has taught in the graduate school for at least one year.
   • Minimum rank of Assistant Professor; and
   • Expertise/ field of specialization is required/ needed by the institute.
iv. Those who qualify under 1, 2 or 3 shall submit the following credentials:
   • Recommendation by the Graduate Department Chairman;
   • Endorsement by the Dean
   • Approval by the University President; and
   • Confirmation by the CLSU Board of Regents.
b. Those who do not qualify but whose expertise/ field of specialization is needed by the Institute may be allowed to teach on a temporary basis until such time that they qualify for a permanent designation under any of the above criteria, after which they will be recommended for designation as permanent graduate faculty.
c. Duties and responsibilities of the graduate faculty members cover such areas as teaching, student advertisement, conduct of research, extension, curriculum innovations and program administration.
d. Tenure. Once appointed, a graduate faculty member shall remain in such position for three years to be renewed every three years. The appointment will be issued by the VPAA upon the recommendation of the Department Chair and College Dean.
e. Non-CLSU Personnel may be designated/ appointed as affiliate faculty provided that they are Master's degree holder and their expertise area or field of specialization are needed by the IGS subject to the approval by the CLSU BOR. The affiliate faculty shall be appointed for a term of one year subject to renewal as need arises.
f. Nomination/ Selection of Graduate faculty
i. The Department Chairman identifies the nominees from among the faculty members who are qualified to serve and whose services are necessary in the IGS.
ii. Nomination is then forwarded to the UGPO using Graduate Faculty Nomination Form in triplicate. This form must be endorsed by the Department Chairman, and recommended by the Dean of the College where the faculty member belongs. Curriculum vitae and transcript of records must be submitted.
iii. The Graduate Council is then converted to act/ decide on nomination. If accepted, a recommendation is forwarded to the University President for final approval and issuance of appointment.

 

Graduate Council
a. The Graduate Council is the policy-making body for the graduate program. It is composed of all graduate faculty with academic rank not lower than assistant professor, with the Dean as chairman.
b. Duties/ responsibilities of the Graduate Council:
i. Formulates and reviews policies governing graduate programs. All new policies/ departmental requests for permission to offer advanced degrees are referred to the IGS Council and the Board of Regents.
ii. Screens/ recommends to the University President appointment of new graduate faculty.
iii. Conducts regular/ special meetings on approval of candidates for graduation, curricular innovations, introduction of new policies, and the like.
iv. Create standing and ad hoc committee or work groups as need arises.

 

Downloadable Forms

 

1. Admission Requirements  Form

2. Application for Admission  Form

3. Recommendation letter form

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